How to add an HTML email signature in Outlook Web App

  • December 12, 2018
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  • BITS Team

Want to add a nice looking HTML signature line to your emails sent from Outlook Web App?  Read the step by step below and you will be done in a jiffy.

Before you start, it’s important to understand that the elements (graphics) on your signature line should not be part of your email body (like an attachment). We strongly suggest for these elements to be stored in a content management or delivery service.  A common example would be a location within your public web-site. This will keep your email file size as small as possible, since it will not send the signature elements as email attachments. This articles asumes you already have an HTML file with your signature.

Here’s how you do it:

  1. Open the HTML file in Google Chrome or Firefox.
    • Do not use Safari as it may cause formatting issues.
  2. When the Email Signature is open in the web browser, click anywhere within the page.
  3. Press Command + A to highlight the entire signature.
    • Do not use your mouse to select the area, only use Command + A  
  4. Press Command + C to copy the signature. 
  5. Sign in to your Outlook Web App (OWA)
  6. On the nav bar, choose the Setting icon Settings icon
  7. On the search all settings box, type: Signature
  8. Select Email signature from the list of results.
  9. Click on the signature body.
  10. Press Command + V to paste the signature. 
  11. Select the options when you want to insert your signature.
  12. Click OK

You’re all set!

BITS Team

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