How to add an HTML signature on Outlook 2016 for Mac

  • December 12, 2018
  • KB
  • BITS Team

Want to add a nice looking signature line to your emails sent from Outlook 2016 for Mac?  Read the step by step below and you will be done in a jiffy.

Before you start, it’s important to understand that the elements (graphics) on your signature line should not be part of your email body (like an attachment). We strongly suggest for these elements to be stored in a content management or delivery service.  A common example would be a location within your public web-site. This will keep your email file size as small as possible, since it will not send the signature elements as email attachments. 

Here’s how you do it:

  1. Open the HTML file in Google Chrome or Firefox. Do not use Safari as it may cause formatting issues.
  2. When the Email Signature is open in the web browser, click anywhere within the page.
  3. Press Command + A to highlight the entire signature.
    • Do not use your mouse to select the area, only use Command + A  
  4. Press Command + C to copy the signature. 
  5. Open Outlook for Mac and from the top menu, click on:
    • Outlook > Preferences > Signatures
  6. Click on the + icon to add a new signature.
  7. Provide your signature with a name, on the “Signature Name” field.
  8. Right click the new signature body, select Paste and select keep source formatting.
  9. Close the window.

Your all set!


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